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Why should I record my library system?

Why should I supply my email address?

Which email address should I provide?

Abridged DDC

Full DDC

Data file format

Duplicate ISBNs

ISBN format

Which subject heading format should I choose?

Holdings format

Unmatched orders

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Why should I record my library system?

Library system names are recorded to help SCIS improve services by liaising with school library system vendors. This information will not be disclosed to any other person or organisation. If your library system is not listed, please enter the name of your system in the space provided. SCIS Customer Service will receive automatic notification of the new system name and will arrange for the list to be updated.

Why should I supply my email address?

Supplying your email address enables you to receive occasional updates on SCIS products and services. You may also receive email reminders about your subscription payments. If you wish to receive notification when your unmatched orders are matched, you will need to supply your email address.

How is my privacy protected?

Email addresses are collected from SCIS customers (1) to collate a database of the email addresses of SCIS customers and (2) for SCIS related emails to customers. Education Services Australia will not disclose email addresses to any other person or organisation. Education Services Australia may at any time revise this privacy statement. SCIS customers should therefore periodically visit this page to review the current privacy statement. This privacy policy was last updated on 7 January 2004.

Which email address should I provide?

Only one email address per subscription is recorded. Provide your library based email address rather than the school email address. If you provide a personal email address accept that it can be used by Education Services Australia for SCIS related emails to customers.

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Abridged DDC

This is the default for first time users of SCISWeb. Abridged Dewey numbers are recommended for most primary schools and for all New Zealand schools. Classification numbers are assigned from the most recent edition of Abridged Dewey Decimal Classification (currently Abridged 14). Older records may contain numbers from earlier editions. Numbers from the abridged edition are generally no longer than seven digits, four after the decimal point.

Full DDC

Full Dewey numbers may be suitable for secondary schools or schools with larger collections. Classification numbers are assigned from the most recent edition of the Dewey Decimal Classification (currently DDC 23). Older records may contain numbers from earlier editions. Numbers from the full edition are generally no longer than nine digits, six after the decimal point.

Data file format

MARC 21 format

The MARC 21 file format is the default. This file contains MARC 21 records in a single long string.

SCIS file format

Records are supplied in MARC 21 format; however the file contains a header and footer and each record is separated with carriage return/line feed characters.

Your library system vendor will be able to advise you which file format is appropriate for your library system.

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Duplicate ISBNs

Some publishers have used the same ISBN for subsequent editions of a book, or occasionally for completely different titles. This means that the same ISBN may occur in more than one SCIS record.

Choose from a list

With this option you can choose the correct record at the time of ordering. If your order contains ISBN(s) that match more than one SCIS record, you will be prompted to choose from a list of 'duplicate' records. (If none of the records on the list is the one you want, do not select any records). Click Continue to continue processing your order.

You may receive a message that a pop-up has been blocked. For information on browser pop-up settings, see the Troubleshooting section of the SCISWeb Manual.

Most recent record only

This is the default option for most schools. If your order contains ISBN(s) that match more than one SCIS record, your data file will contain the record added most recently to the SCIS database. If the 'wrong' record is supplied, you can search for the ISBN in SCIS OPAC, note the SCIS number of the record you require, and place your order again using the SCIS number instead of the ISBN.

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ISBN format

The International Standard Book Number (ISBN) has been expanded from 10 digits to 13. Full implementation of ISBN-13 was 1 January 2007, although some publishers started phasing in ISBN-13 during 2005. During this transition period, many publishers assigned both 10- and 13-digit ISBNs to a resource. SCIS records catalogued prior to 1 January 2007 generally have a 10-digit ISBN in the ISBN (MARC 020) field; in many cases the 13-digit ISBN has been added to the Other Standard Number (MARC 024) field. Either the 10- or 13-digit ISBN may be used to order SCIS records.

ISBN as is

This is the default. The record will be output in your data file with the ISBN as entered in the record. For nearly all resources published prior to 2007 the ISBN will be in 10-digit format. Most resources published after 1 January 2007 will have only a 13-digit ISBN; these records will contain the ISBN in 13-digit format.

ISBN-13 only

If you would prefer to receive all ISBNs in your data file in 13-digit format, choose this option. The SCISWeb output program will convert ISBN-10 to ISBN-13.

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Which subject heading format should I choose?

SCIS terms only

This is the default option. You will receive SCIS Subject Headings only. If a record has no SCIS Subject Headings (as may be the case for some older fiction records), no subject headings will be supplied.

SCIS terms conditional

You will receive SCIS Subject Headings only. In the unlikely event that a record has no SCIS Subject Headings but has ScOT terms, the ScOT terms will be supplied to ensure that there is some subject access to the resource. ScOT terms are unlikely to be supplied with this option as SCIS Subject Headings are added to all SCIS records as a matter of course.

Both SCIS and ScOT terms

If a record has been assigned both SCIS Subject Headings and ScOT terms, you will receive both sets of headings. Most of the records added to the database since July 2007 have both sets of headings. Otherwise you will receive SCIS Subject Headings only.

ScOT terms conditional

For records which have both ScOT terms and SCIS Subject Headings, only ScOT terms will be supplied. If a record has no ScOT terms, SCIS Subject Headings will be supplied instead to ensure there is some subject access to the resource.

ScOT terms only

You will receive ScOT terms only. If a record has no ScOT terms, no subject headings will be supplied.

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Holdings format

The default field for call numbers in SCIS records is the DDC number (MARC 082) tag. If your local system requires call numbers to be output in the Location (MARC 852) tag, choose this option. An additional tag containing the call number will be added to the record. For example:

Abridged Dewey
082 14 $h 333.9 $b AUS $2 a14
852 1# $h 333.9 $i AUS
Fiction
082 14 $h F $b JEN $2 a14
852 8# $h F $i JEN

Unmatched orders

Your unmatched orders can be automatically checked against the SCIS database for up to four weeks from when you placed your order. Your unmatched orders are checked daily. When record(s) are available, email notification will be sent to your primary contact email address. From the email you can click on a link to retrieve the data file or check the results.

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What's new

2015 SCIS subscriptions

Schools who pay their SCIS subscriptions on an annual basis will receive their invoice for SCIS early in Term 4. Payment is due by the end of 2014 to ensure continuous access. Government school systems, except Victoria and Tasmania, and a number of Catholic Dioceses coordinate access to SCIS on behalf of all their schools.

 

SCIS workshops New Zealand

SCIS is pleased to announce that we will be presenting workshops in Auckland on 20 October, Hamilton on 22 October, and Wellington 24 October 2014. Details here.

 

Education Lending Rights Survey 2015

The ELR school library survey collects data used to estimate the number of copies of specific titles held in Australian school libraries. In October SCIS will be inviting 600 schools to participate in this quick and simple survey.

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